Real Estate Administrative Assistant - November 19, 2020

The Davis Brown Law Firm seeks for a full-time Real Estate Administrative Assistant to join our firm in January 2021. The position is based in our Ames office and will work closely with Real Estate Closers, as well as attorneys within the office.


Essential duties include

  • Assist the real estate closing department with all administrative aspects of coordinating closings including:

    • Prepare CDs

    • Print checks

    • Answer email and phone inquiries from agents, lenders, etc. regarding closings

    • Communicate with outside parties to gather information and ensure all documentation is received

  • Assist with the preparation of real estate finals

  • Maintain files and prepare files for closing once transaction is complete

  • Provide backup coverage at the front desk and for attorneys as needed

  • Other duties as assigned


Requirements include:

  • High school diploma or equivalent

  • 1+ years of administrative experience with a strong preference for those with prior experience in a real estate-related field

  • High degree of accuracy and attention to detail

  • Ability to identify level of urgency and prioritize tasks accordingly

  • A self-starter who can work well within a team as well as independently, with or without supervision

  • Exceptional organizational and time management skills

  • Proven ability to communicate effectively and professionally, providing exemplary customer service

  • Strong computer skills with proficiency in Microsoft Word, Excel and Outlook, as well as the ability to learn required systems

  • Exceptional attendance and dependability

Davis Brown Law Firm recognizes and values the significant contributions of our support staff and seeks to recruit outstanding individuals who have a strong work ethic and commitment to excellence. Our attorneys serve a diverse client base and practice in a broad range of legal areas, providing the firm's staff members with a desirable variety of work.

Davis Brown is recognized as a top workplace in Iowa and offers a comprehensive benefit package for its staff members, including health, dental and vision insurance, 401(k) and profit sharing plans, long-term and short-term disability, flexible spending and health savings accounts, group life and accidental death insurance, a generous paid time off plan, among other benefits.  We promote a culture of wellbeing through our wellness program initiatives and encourage a healthy work/life balance for our employees.

Equal Employment Opportunity is both the policy and the practice of our firm and we encourage all qualified candidates to apply. To be considered, applicants should submit their cover letter and resume to Katharine Bergbreiter, HR Assistant, at A post-offer background screening is required for the successful candidate.