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Davis Brown Employment and Labor Law Blog

HR Quick Takes: Sharing employee payroll information - September 11, 2019

Q: One of my employees is getting divorced and his spouse called asking for payroll and work schedule information.  How do I respond?

A: Being married does not give you a right to access the other person’s medical or work records. You should decline to provide information unless requested by the employee himself/herself or if you receive a valid subpoena for the information.  You should also think about which employees might be “back doored” - the spouse asking other employees directly - to access data and remind them (politely) of the requirements of confidentiality.

HR Quick Takes features client questions and answers from Iowa employment attorneys. If you have a question you’d like answered, email

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