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Legal Administrative Assistant - June 15, 2020

Davis Brown Law Firm seeks a full-time Legal Administrative Assistant (Secretary) to join our downtown Des Moines office. The Administrative Assistant provides all aspects of legal administrative and clerical support to Attorneys and Paralegals in the estate planning, tax and general business practice areas.This position works closely with Attorneys, Paralegals and other Administrative Assistants to continually grow in understanding and ability to perform administrative functions in a law firm environment and must demonstrate excellent communication, grammatical, proofreading and organizational skill.

Essential duties Include

  • Prepare correspondence and executed documents and filings for mailing, including the certificate of mailing, copying and filing of documents per client instructions and/or protocol
  • Create, format and edit documents (letters, forms, labels, etc.)
  • Copy, scan and save documents into electronic document management systems  
  • Process time sensitive court filings via online filing system
  • Docket critical court deadlines
  • Maintain attorney calendars, schedule appointments, coordinate meetings and occasionally make travel reservations
  • Open and maintain case files electronically according to firm procedures  
  • Communicate with clients to facilitate attorneys’ legal work and practice, schedule witnesses for document signings as necessary
  • Assist attorneys with maintaining continuing legal education requirements
  • Provide backup coverage within a team, as well as other duties as assigned


requirements include

  • High school diploma required; Associate or Bachelors degree preferred

  • One year of prior legal or administrative experience preferred

  • High degree of accuracy and attention to detail are of the upmost

  • Self-motivated and able to work well both independently and within a team environment

  • Ability to identify level of urgency and prioritize tasks and deadlines accordingly

  • Exceptional organizational and time management skills

  • Ability to communicate effectively and professionally, providing exemplary customer service to those this position supports and our clients

  • High level of professionalism in dealing with confidential and sensitive issues

  • Strong computer skills with proficiency in Microsoft Office products, as well as the ability to learn required systems

  • Exceptional attendance and dependability

Davis Brown Law Firm recognizes and values the significant contributions of our support staff and seeks to recruit outstanding individuals who have a strong work ethic and commitment to excellence. Our attorneys serve a diverse client base and practice in a broad range of legal areas, providing the firm's staff members with a desirable variety of work.

Davis Brown is recognized as a top workplace in Iowa and offers a comprehensive benefit package for its staff members, including health, dental and vision insurance, 401(k) and profit sharing plans, long-term and short-term disability, flexible spending and health savings accounts, group life and accidental death insurance, a generous paid time off plan, among other benefits.  We promote a culture of well being through our wellness program initiatives and encourage a healthy work/life balance for our employees.

Equal Employment Opportunity is both the policy and the practice of our firm and we encourage all qualified candidates to apply. To be considered, applicants should submit their cover letter and resume to Katharine Bergbreiter at A post-offer background screening is required for the successful candidate.